“The Ideal Resignation Letter”
You’ve been scouting the Internet and other books for the best resignation letters because you are quitting your job soon. You’ve also realized that there is no such thing as the perfect resignation letter, so here are some suggestions on how to make your resignation letter leave a good impression on your bosses.
Be honest. State the reason why you decided to resign from your post and make it sound like it was a hard decision to make and you had no choice. If the reason is too personal and you’d rather keep it private, then you may use the “personal reasons” card. Just be sure to be ready for an answer when the time comes for your exit interview. Maintain a formal tone throughout the resignation letter.
Allot a period of time for turnover of materials as well as finding a replacement and stick to it. Don’t put a month if you plan to stay for a couple of weeks. State in the letter about your willingness to stay a bit longer if the need arises to assist them in finding a substitute for you.
Keep a signed copy of the letter for yourself, and send copies to all those concerned like the human resources manager. This will normally go into your file, so in case the boss loses the letter, at least the HR department still has it.
End the letter on a positive note. An ideal resignation letter usually finishes by expressing your appreciation and gratitude to their efforts during your tenure. This will be handy especially when you put your boss as your reference.