Resigning Don’ts
There are a lot of tips on how to make a graceful exit from your current job, but here are some of the stuff you should avoid when resigning:
Don’t write a negative resignation letter. No matter how bad your experience is with the company, don’t ever mention it in your letter. Not only will this make a bad impression on the bosses, but you might also not get a reference when you do this. Don’t include personal remarks on a resignation letter because this is impolite.
Don’t announce your resignation to your co-workers. After you’ve made up your mind about resignation, don’t inform your colleagues because this might make things more complicated. Never inform your colleagues ahead before your bosses too.
Don’t leave abruptly after the resignation. Make sure to take care of the official documents like the contract of employment, your clearance and most especially, finish your exit interview. These official documents might also be needed for your next job. Allow two to four weeks grace period before leaving the company, or as stated in your company rules and regulations. If the company won’t be able to give you the official documents as well as your last pay, then set a future appointment with the human resources and promise to come back.
Don’t get too personal. Bear in mind that your actions will be filed in your permanent employee records which are crucial to your future jobs. Make sure to talk to all your colleagues and associates before leaving. You’ll never know if you will work with them in the future.
“Resign Smoothly”
Burnout, stress, change of career path or simply getting bored at work- these are just some of the most popular reasons why employees decide to quit their jobs. After putting much thought into your resigning from your job, here are other details that you need to take note of for before you exit from your company.
There is absolutely no need for you to feel guilty after resigning from your job, or be afraid that your boss might hate you for your decision. Before even sending that resignation letter, you should be firm with your decision and understand that it happens often to employees all the time.
If a counteroffer comes up, make sure to review the offer before accepting it. To help you make a choice, think of the genuine reason why you are leaving. Counteroffers are attractive, because they are meant to flatter employees and prevent them from leaving, but there are also some cons that might affect you in the future. The counteroffer might also be just a way to make you stay for a while, but in the event that the company experiences budget constraints, you might be one of the first few people to be laid off.
Review the book of rules and regulations set by the company to make sure that you are not violating any rules pre-resignation. The handbook might also state how much time is really needed for you to pass on duties and responsibilities, as well as how much longer you need to stay with your current company.
“Before You Resign”
There is no step-by-step guide on how to resign from your work These steps give you pointers on how to handle things just before leaving the office for good.
Make sure to clean your desk and get rid of old personal files. Bring with you the official documents you might need for your next employment, but throw away other unnecessary stuff. Clean up old files on your office computer too. Backup the files you need incase the technical team wants to reformat your computer.
Leave the office mobile phone and other benefits that you have as an employee. These may include keys to the office, your identification card (ID), or keys to the company car (if any). Make a list of important passwords for your email, in case they need to open it for work-related matters. Send email blasts to your clients and contacts saying that you will no longer be using the office email address.
During your exit interview, focus on the good things that the company contributed to you. At the same time, be honest. The interviewer may ask you a couple of questions on the reason why you resigned from your company. Don’t divert the question, instead, answer truthfully. The information you share is confidential anyway, so you don’t have to worry about it.
Lastly, make sure to jot down the numbers of your colleagues and friends you’ve made throughout the duration of your stay. This will help you keep in touch with them even if you’ve resigned and don’t work there anymore.
Resignation letter due to Illness/Medical reasons
The Date
Employer’s Name
Name of Company
The address of the company
Dear Mr. or Ms. or employer’s name
I regret to inform you that due to my poor health that I am resigning from my job (job title goes here) and will no longer be able to continue to perform my duties at (Company Name.)
I am uncertain if you are aware that I have been ill for quite awhile. I have been advised by my doctor that I am no longer well enough to continue working, so after careful consideration I reached the decision that my resignation is the best conclusion for myself and for the company and will be effective (number of weeks here).
During this time I will make myself available to provide my assistance to any new personnel, and I will do everything that I can to make this transition go as smoothly as possible.
Enclosed is a letter from my doctor explaining my medical condition.
My time with (company name here) has been pleasant, and I thank you for hiring me for (name of job position here). I am deeply sorry for leaving the company under these circumstances.
I wish you much success with the company.
Sincerely,
Your name here (typed)
Your signature here
Going Back to School
September 15, 2008
Adrianne Michaels
368 Wincheser Avenue
Mogan, UT 84050
(801) 876-6340
Todd Stanton, President
Lexington Arms Company, Inc.
724 Shamrock St.
East Alton, IL 62242
Dear Mr. Stanton:
It is with deep regret that I need to tender my resignation effective September 30, 2008. I have tremendously enjoyed my stint as a firearms salesman at your good company, Lexington Arms. I am also grateful that I was allowed to take this position even if I lack the academic requirement of being a college graduate. Being exposed to the business and the clients, I became aware of the need to further my craft through education. I intend to go back to school and get a diploma. I am now informed that doing this will help me diversify career options and will allow me career advancement. Without this exposure, I will never realize the value of good education, and for this I am forever grateful to you.
Thank you for trusting in me and for continuously motivating me in my endeavors. I have learned the importance of discipline and hard work through your example. I believe that the company’s productivity will not be affected at all with my resignation because you have the best people serving your clients.
Before I leave, allow me to take pride in what I have accomplished for Lexington Arms. I was able to increase the sales to 30% in the very first month that I started. I also shared valuable inputs and suggestions for better business operation. I hope that in the near future, I can reapply as a better employee with a diploma.
Again, thank you very much and more power to Lexington Arms!
Sincerely,
Adrianne Michaels
Top Ten Tips for Writing a Letter of Resignation
People resign for all sorts of reasons, but that doesn’t mean you should burn your bridges. Therefore, it’s important to be as professional in departure as you were during employment. Remember, not only is it expensive for employers to find and train a new worker to replace you, but your next employer you get will want to know how you left your previous job. So if you keep these ten tips in mind you should be able to smooth the transition and keep your work history problem free.
Tip #1: Use Proper Presentation
Don’t add insult to injury by dismissing the letter of resignation. Use good stationary (and yes, it is okay to use the company stationary in this case), business format and layout. Handwritten letters on the back of diner placemats simply won’t do.
Tip #2: Give Your Reasons for Leaving
State the reasons why you feel the need to terminate your employment. You don’t need to defend your choices, but you should be prepared to give some sort of explanation.
Tip #3: State Your Value
Describe to your employer the skills you brought to the company and the relationships you developed there. This is not to brag or rub the employer’s face in it, but simply to highlight your contributions so that they can appreciate the benefit the company has received from your work (and what you have gained from the experience).
Tip #4: Offer Your Assistance
Be sure to give plenty of notice and offer to train your replacement to help smooth the transition and minimalize any disruption of work.
Tip #5: Maintain Clarity
Make your points clear and ensure that there are no spelling or grammatical mistakes. This is not the time to dash off a first draft and hope that it will do.
Tip #6: Keep It Simple
Don’t elaborate too much, just get to the point.
Tip #7: Remain Neutral
While emotion may have played a part in your decision to leave it should not make an appearance in the letter of resignation. This is not the place to lay blame or air grievances.
Tip #8: Show Respect
This is a formal and lasting document that will probably be seen by more than just your supervisor so be respectful and professional regardless of any informality (or conflict) that may have existed in the workplace.
Tip #9: Be Grateful
Employment is a privilege and should be treated as such. Make sure to thank your employer for the opportunity.
Tip #10: Don’t Forget the Details
There are always things that must be stated outright such as the exact date of departure, where you can be reached and when you will be available for any exit interviews that they require. Don’t assume that they already know the facts.
If you follow these tips and remind yourself that this letter is as much for your own file as it is for your employer’s then you will always maintain the professionalism that they have come to expect of you.
How to Resign From Your Job
There are some days at any job that are simply the worst. Sometimes these days are few and far between, and can be dealt with and forgotten about, but sometimes these bad days turn into weeks and months, and suddenly you find yourself in a bad job situation. Being trapped in an unhappy work situation can be one of the most unpleasant situations of your life because you spend the majority of your time there. You can suffer severe physical, mental, and emotional symptoms from staying in a bad job, and if things are really that bad, the most healthy thing for you do to is get out. The first step to resigning from your job is knowing when it’s time to go. A surprising amount of people hang on to a bad job for the same reasons that they hang on to bad personal relationships, because they’re sacred of the unknown. Sometimes it’s time to get over those fears, and move on.
Once you know that you’re ready to leave, you need a backup plan. You need to start searching for your next job, so you can leave knowing that you’re looking after your own security. Searching for a job while being employed full time can be tough. It’s hard to find the time to search for jobs, and it can be even more difficult to schedule interviews. If you have any vacation time saved up, you can take the opportunity to use some of those for your job search if necessary. Keep your personal happiness a priority in this situation.
If you’ve managed to finagle interviews and set yourself up with a new job prospect, then congratulations! You’ve shown intelligence and courage by understanding that you were in a bad situation, and then having the ability to take action to change that situation. You are ultimately the master of your own circumstances. But there are few things left to do, like resign. Sometimes you’ve formed some really meaningful relationships with coworkers, or even your boss, so it’s going to be hard to tell them your leaving, but it is necessary, and you can still keep in touch.
Before you tell anyone you’re going to resign, make sure you have a well crafted and respectfully written resignation letter. Keep all feelings of resentment and bitterness out of this letter. Don’t accuse anyone of anything, even if there were some shady deals going down. It is a best practice to always present yourself as a professional in all matters of business, no matter how shoddily anyone else might be treating you. You will retain your own dignity and sense of honor, as well as avoiding burning any bridges, you may never know when you might need a recommendation or networking benefits from this source. All this will be behind you soon, so this is no time to be bitter.
After you present your resignation letter, sometimes you will be escorted out of the office immediately with your belongings, so be prepared to leave. If this doesn’t happen, then act professionally and cordially and stay for the remainder of time you specified in your resignation letter. Keep this in mind when crafting your letter so you don’t make promises you won’t keep.
Finally, whether you are escorted out, or you stay another two days, two weeks, or a month, continue to act professionally and do your job to the best of your abilities. It is very easy to get lazy, or impolite during these times, but it is essential to your future success that you keep your composure, present high quality work, and maintain as good relationships as possible during this precarious time. This may test your character, but it will all soon be over, and you will be better for conducting yourself with control, wisdom, and grace throughout the entire process.
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Resignation Letter (Familiy Matters)
Resignation Letter
Month Date Year
Mr. XYZ
Human Resource Manager
XYZ Company
Street Address
City, State Zip Code
Dear Mr. ________:
It is to bring in your kind knowledge that I am resigning from my position as (your designation) with (name of the company). My last day at work would be (month, date, year).
It really saddens me to leave this company, which has always been the seat of my learning. All my colleagues have been a source of real motivation and encouragement throughout my stay. I had to take this decision because of some family matters that are of an urgent nature. If I will delay this matter, it would not allow me to focus at work, which is unfair to all.
In the end, I would want to thank all my colleagues and especially the company, which has provided me with such excellent opportunities. I will always be in touch with you all.
Sincerely,
(Your name)
(Designation)
Sample Letter of Resignation (Medical Leave)
Sample Letter of Resignation
September 2, 2008
Dear Mr. / Ms. Smith,
It is with deep regret that I am writing this letter to notify you of my immediate resignation from the position of JOB TITLE with COMPANY NAME. This decision was made due to personal medical issues that have recently surfaced. Unfortunately the nature of my condition renders it necessary that I stop working effective today. I am aware of the inconveniences this will cause for you, and I can only offer you my most sincere apology.
Please know that this decision is medically necessary, and I have no other reason or desire to leave my job. My time working with you for COMPANY NAME has been an enjoyable experience. I cannot project how long I will have to undergo treatment, except that my recovery will exceed the acceptable time frame for me to request a medical leave, otherwise I would do so. I understand my abrupt departure may leave you with some questions about the current state of what I am working on, so plese feel free to e-maill me if there is something you think I can help you with. In the meantime, I will type up any notes I can think of and send them to you via e-mail.
I know that there may not be any positions open with COMPANY NAME that fit my qualifications when I have fully recovered. If that may be, I ask that you might provide me with a letter of recommendation to send out along with my resume. We can discuss it further when the time comes.
I truly want to thank you especially for being such a fair and honest employer, and for everything you have taught me in our time working together. As I said before, I resorted to this as a last measure, and if not for my health situation I would not be writing this letter. This has been a difficult time for me, but I know that I must take care of my health, that is what is most important right now. I hope that you understand why I am not able to give any notice at all, it is only because the situation is that dire.
Once again, I appreciate all you and COMPANY NAME have done for me, and honestly hope that we may have the opportunity to work together again one day in the future.
Sincerely,
JOHN DOE
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Letters of Resignation (New Position)
Mary Smith
1245 AnyPlace St
Anywhere, AR 99999
09/02/2008
Don Smith
Supervisor of HR
Acme Resources
1246 AnyPlace St
Anywhere, AR 99999
Dear Mr. Smith,
It is after much thought and consideration, I write to inform you of my decision to resign as Lead Technical Supervisor with Acme Resources. . My last day will be September 28, 2008. I have accepted another position with greater responsibilities with a different company.
This was a very difficult decision to make, as I have enjoyed working for Acme Resources over the past 2 years. I would like to thank my immediate manager and my team for all their hard work and support while working for Acme Resources. It was an honor to have worked with everyone, while also learning a great deal about project management. I am grateful for all the skills that I have obtained while working at Acme Resources and hope to utilize these skills in my future career.
I am giving two weeks notice in order to complete any outstanding tasks assign to me, as well as to allow adequate time to transition any additional work load as needed. I have thoroughly enjoyed working with Acme Resources and appreciate the opportunities the company has given me.
Please let me know if there is anything that I can do to help make this transition as easy as possible. I wish you and my Acme Resources family the very best.
Sincerely,
Signature
cc: etc.