Sample Job Resignation Letter
When circumstances dictate that you need to resign from your job, it is customary to provide your employer with a letter of resignation. This may be only a courtesy, however, it always is helpful to leave a job on as good terms as possible. You never know when you will need a reference from this employer. Even if you are leaving on unpleasant terms, you can craft a decent and polite letter of resignation.
There are several letter forms you can choose from for this purpose. There is the formal statement, and the informal statement. You can include two weeks notice, or not. You can offer the employer options, such as your willingness to train a replacement, or to stay a little longer if needed. You may want to give a reason for your departure, or not. You can express regret or not. Be sure to include contact information.
Briefly, the sample job resignation letter looks like the following:
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Date: (insert current date)
Dear (Mr., Mrs., Ms.)(Name or Official Title):
Please accept my resignation effective (date). I have enjoyed my stay at (company name), but I have accepted a position with another company that will offer me better (opportunity)(use of my skills)(hours, and pay).
Please let me know if there is any way I can help the company (train a new person for my job)(make this transition easier). Thank you again for the opportunity to work with (company name).
If there are any questions, or you need to contact me, please (mail)(email)(phone) me at the following (address)(email)(phone).
Sincerely,
(Your name, contact info)
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If you do not want to be specific about your reason for leaving that is fine. You can just say (I must terminate my employment with (company name)). It may be helpful to your employer if you do explain your reasons, especially if there is a job related problem, such as interpersonal problems with other employees or a manager. Knowing why you are leaving may help them with hiring the replacement, or adjusting the job conditions for future employees.
Most people leave for a number of reasons, including finding a better job or pay, moving away, better use of their skills, chance for advancement, or an illness or disability. In the case of the latter, your employer probably already is aware that you may be leaving for medical reasons.
Include contact information so they can send you your W-2 forms at the end of the year for taxes, and if there are any questions they may need answered after you move on. It always helps to leave on a high note, a positive, rather than a negative. You may need a referral later from this employer.
Sample Resignation Letter (Early Resignation)
First Last Name
Address
City, State, Zip Code
Phone Number
Email Address
Date
Employer Contact Information
Name
Title
Organization
Address
City, State, Zip Code
Salutation
Dear Mr./Ms. Last Name,
Good day!
Please accept this as a formal notice of my resignation from the post, effective today, December 5, 2008. This decision was not easy and took a lot of careful consideration.
I realize that my contract of employment requires me to work up to thirty days from the point of resignation. However, I’d be grateful to be released earlier and will as assume that this is acceptable unless you inform me to the contrary.
I am resigning because of personal reasons and the enthusiasm to try another field of work. Please understand that the other job I have accepted is in harmony with my career goals. While I believe that I am moving for good reasons, I am sorry to leave, and I thank you for your support during my time with the company, which I have found enjoyable and fulfilling.
Please be assured that I will do all I can to help you in handing over my responsibilities before leaving. I would also like to thank you for making me part of your team. I also understand that official company documents like my clearance and certificate of employment would take time to be settled, so I am more than willing to set a separate appointment for this.
I wish you good luck in your future endeavors.
Respectfully yours,
Your name and handwritten signature
New Position
September 15, 2008
Jeffrey L. Connelly
6758 Maser Drive
Fieldview, VA 00087
(206) 456-5440
John H. Freeman, President
Prosperity Manufacturing, Inc.
986 Brixton Road
Rudesville, VA 00976
Dear Mr. Freeman:
Working at Prosperity Manufacturing has been a rewarding experience for me, personally and career wise. I was able to recognize my strengths as a professional and my weaknesses as a human being. I am truly grateful that I was given the chance to be exposed to different kinds of people and that I was able to gain proper customer relationship skills through my work.
I will be forever grateful for the numerous trainings made available to me during my service at the company. These trainings widened my perspective and increased my knowledge about handling customer concerns effectively. I am also glad for having supportive and warm officemates that helped lighten my day-to-day work responsibility. I can say that I wouldn’t be as efficient without the presence of my good-natured colleagues.
In spite of all the good features I visibly recognize in my work environment, I regret to say that I need to resign from my post. I have been offered a supervisory position at the Excellent Garments Inc. which I consider as a grand opportunity. With my discipline and good work ethics, I believe I deserve to be in the said position. I would like my resignation to take effectivity by the end of this month, to comply with the company policy on resignation.
Thank you very much. I wish Prosperity Manufacturing, Inc. continued success.
Sincerely,
Jeffrey L. Connelly