Sample Resignation Letter
To: Persis R. Hilton From: Justin P. Paxton
Department: Human Resources Department: Information Technology
Subject: Termination of Employment. Date: September 11, 2009
Dear sir or madame, (or Persis Hilton) please accept this letter as my notice of of intent to terminate my employment effective on September 25, 2009. As stipulated under the employment contract, herein is my two week notice of intent to voluntarily terminate my employment with your company.
It is with remorse and sadness that I must tender this letter of resignation. The past 9 years of employment within your firm has given me opportunities to grow both professionally and personally. Regretfully, however, of late, the working atmosphere has become intolerable. The reduction in pay and required over time has rendered the specific tasks and the position in general, unmaintainable. Further more, the decision by the board last week to remove the coffee maker in a vain effort to reduce costs is not only absurd but ultimately, has been self defeating.
However, I do not wish to paint a pathetic picture of a disgruntled employee looking back in anger. My long tenure as Lead PC technician and Help-Desk Support Supervisor speaks volumes, as to my former dedication to both my profession and to the company. I still retain several fond memories of close working relationships with my co-workers and the all you can eat saltine crackers provided up until recently.
It is with some trepidation though that I tender this, my letter of resignation. To leave a company that has provided for and often supported and promoted my desire to be on the cutting-edge of technology was not an easy choice to come to. It is/was a choice in the end that had to be made, as I feel at this juncture, the company can no longer or is unwilling to provide that personal impulse to strive to greater heights and help me achieve the life goals I wish to. In order to continue to grow professionally and personally and despite any feelings of loyalty I feel it is time to seek employment else where.
Again, it is not without a fair amount of reluctance that I hereby give you my formal two week notice in writing. It is although, most regretfully the proper choice at this moment in time so effective in two working weeks my employment with your firm will end.
Yours sincerely,
Justin P Paxton.
____________
“The Ideal Resignation Letter”
You’ve been scouting the Internet and other books for the best resignation letters because you are quitting your job soon. You’ve also realized that there is no such thing as the perfect resignation letter, so here are some suggestions on how to make your resignation letter leave a good impression on your bosses.
Be honest. State the reason why you decided to resign from your post and make it sound like it was a hard decision to make and you had no choice. If the reason is too personal and you’d rather keep it private, then you may use the “personal reasons” card. Just be sure to be ready for an answer when the time comes for your exit interview. Maintain a formal tone throughout the resignation letter.
Allot a period of time for turnover of materials as well as finding a replacement and stick to it. Don’t put a month if you plan to stay for a couple of weeks. State in the letter about your willingness to stay a bit longer if the need arises to assist them in finding a substitute for you.
Keep a signed copy of the letter for yourself, and send copies to all those concerned like the human resources manager. This will normally go into your file, so in case the boss loses the letter, at least the HR department still has it.
End the letter on a positive note. An ideal resignation letter usually finishes by expressing your appreciation and gratitude to their efforts during your tenure. This will be handy especially when you put your boss as your reference.
Resignation letter due to Illness/Medical reasons
The Date
Employer’s Name
Name of Company
The address of the company
Dear Mr. or Ms. or employer’s name
I regret to inform you that due to my poor health that I am resigning from my job (job title goes here) and will no longer be able to continue to perform my duties at (Company Name.)
I am uncertain if you are aware that I have been ill for quite awhile. I have been advised by my doctor that I am no longer well enough to continue working, so after careful consideration I reached the decision that my resignation is the best conclusion for myself and for the company and will be effective (number of weeks here).
During this time I will make myself available to provide my assistance to any new personnel, and I will do everything that I can to make this transition go as smoothly as possible.
Enclosed is a letter from my doctor explaining my medical condition.
My time with (company name here) has been pleasant, and I thank you for hiring me for (name of job position here). I am deeply sorry for leaving the company under these circumstances.
I wish you much success with the company.
Sincerely,
Your name here (typed)
Your signature here
Resignation: Due To Illness
Dear ________
It is with deep regret that I must submit this letter to you. As you may know, I have enjoyed working with this company for ____ years now and would love to be able to continue to do so.
However, due to illness, I find that I must tender my resignation, effective _________. Hopefully, this date will allow you ample time to find a suitable replacement for me. If it were feasible to continue in your employ, I would certainly choose that route, but this is not a possibility with my current health situation.
I have come to think of my co-workers here as part of my family and will certainly miss each one of you. Working with such fine people has added much to my life, and I will always fondly remember the time I spent here. I feel that I have learned much from this job, not only in technical skills, but in dealing with others.
Hopefully, when my recovery is complete, I will be able to again re-enter the job market, and would appreciate any consideration you might give me with respect to employment with your company at that time.
Thank you for your confidence in me. I hope I was able to contribute to the success of the company. I will truly miss you all as well as my work but will try to stay in touch as much as possible. I’m confident your business will continue to thrive and enjoy much success and prosperity in the days ahead.
Sincerely,
Your Name
Resignation Letter (No 2 weeks Notice)
Month Date Year
Mr. XYZ
Human Resource Manager
XYZ Company
Street Address
City, State Zip Code
Dear Mr. ________:
I am writing this letter to inform you that I will be resigning from my job position effective Monday a week from now, which will be Month, Date, Year.
Everything just happened so quickly, as one of my friends is opening up a new company, offered me a key position with all the benefits and growth opportunities, which I could not refuse.
I had an excellent time working at (name of the company), which has provided me to excel in various areas throughout my stay. I am really thankful to all of my colleagues, who provided tremendous help and support. I have gathered nothing but wonderful memories from this organization and I pray that it will continue to grow on a consistent basis as it has over the years.
Since I am leaving on such a short notice, it will be an honor for me if I am given the opportunity to train the new team member. I would appreciate if you can call me and let me know about that, so I am able to adjust my routines accordingly.
As a last word, my best wishes to all and I will pray that this company continues to grow as it has always been.
Sincerely,
(Your name)
(Designation)
Sample Letter of Resignation (Medical Leave)
Sample Letter of Resignation
September 2, 2008
Dear Mr. / Ms. Smith,
It is with deep regret that I am writing this letter to notify you of my immediate resignation from the position of JOB TITLE with COMPANY NAME. This decision was made due to personal medical issues that have recently surfaced. Unfortunately the nature of my condition renders it necessary that I stop working effective today. I am aware of the inconveniences this will cause for you, and I can only offer you my most sincere apology.
Please know that this decision is medically necessary, and I have no other reason or desire to leave my job. My time working with you for COMPANY NAME has been an enjoyable experience. I cannot project how long I will have to undergo treatment, except that my recovery will exceed the acceptable time frame for me to request a medical leave, otherwise I would do so. I understand my abrupt departure may leave you with some questions about the current state of what I am working on, so plese feel free to e-maill me if there is something you think I can help you with. In the meantime, I will type up any notes I can think of and send them to you via e-mail.
I know that there may not be any positions open with COMPANY NAME that fit my qualifications when I have fully recovered. If that may be, I ask that you might provide me with a letter of recommendation to send out along with my resume. We can discuss it further when the time comes.
I truly want to thank you especially for being such a fair and honest employer, and for everything you have taught me in our time working together. As I said before, I resorted to this as a last measure, and if not for my health situation I would not be writing this letter. This has been a difficult time for me, but I know that I must take care of my health, that is what is most important right now. I hope that you understand why I am not able to give any notice at all, it is only because the situation is that dire.
Once again, I appreciate all you and COMPANY NAME have done for me, and honestly hope that we may have the opportunity to work together again one day in the future.
Sincerely,
JOHN DOE
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Letters of Resignation (New Position)
Mary Smith
1245 AnyPlace St
Anywhere, AR 99999
09/02/2008
Don Smith
Supervisor of HR
Acme Resources
1246 AnyPlace St
Anywhere, AR 99999
Dear Mr. Smith,
It is after much thought and consideration, I write to inform you of my decision to resign as Lead Technical Supervisor with Acme Resources. . My last day will be September 28, 2008. I have accepted another position with greater responsibilities with a different company.
This was a very difficult decision to make, as I have enjoyed working for Acme Resources over the past 2 years. I would like to thank my immediate manager and my team for all their hard work and support while working for Acme Resources. It was an honor to have worked with everyone, while also learning a great deal about project management. I am grateful for all the skills that I have obtained while working at Acme Resources and hope to utilize these skills in my future career.
I am giving two weeks notice in order to complete any outstanding tasks assign to me, as well as to allow adequate time to transition any additional work load as needed. I have thoroughly enjoyed working with Acme Resources and appreciate the opportunities the company has given me.
Please let me know if there is anything that I can do to help make this transition as easy as possible. I wish you and my Acme Resources family the very best.
Sincerely,
Signature
cc: etc.