Dear Employee Name
It is with regret that we acknowledge and accept your letter of resignation dated (insert date), as (title) from (department name). We appreciate the work you’ve done in your capacity during your employment with us and wish you a bright future.
Please contact (Name of Manager of Human Resources) at (phone and extension) to schedule an exit interview. You should bring your employee identification, office keys, all files belonging to the office from your home, and any special access permissions to this interview for surrender.
(Name of Manager of Human Resources) will ask you to complete a brief survey concerning your time with us and your reasons for leaving. A letter of recommendation will be provided for future employment at this time. Please read and acknowledge your reciept of this letter prior to leaving the interview. If it proves unsatisfactory in your opinion (Human Resources Manager) will work with you to provide a more acceptable letter.
(Human Resources Manager) will also cover your employment benefits package, including any earned yet unpaid sick and vacation time, 401K contributions, and medical coverage at this time. He/She will advise you of your effective coverage termination date. You may be eligible for continued coverage under COBRA and (HRM) will assist you with the paperwork if you so desire. Your final pay including all unpaid sick and vacation pay will be ready at the termination of this interview.
Again it is with regret that we accept your letter of resignation and wish you well in all your future endeavors. You may direct all inquiries about the exit interview to (HRM) at (phone and extension) during normal business hours.
Respectfully,
(Name and Title)
(Company Name)
(Company Address)
(Company Phone)