New Position
September 15, 2008
Jeffrey L. Connelly
6758 Maser Drive
Fieldview, VA 00087
(206) 456-5440
John H. Freeman, President
Prosperity Manufacturing, Inc.
986 Brixton Road
Rudesville, VA 00976
Dear Mr. Freeman:
Working at Prosperity Manufacturing has been a rewarding experience for me, personally and career wise. I was able to recognize my strengths as a professional and my weaknesses as a human being. I am truly grateful that I was given the chance to be exposed to different kinds of people and that I was able to gain proper customer relationship skills through my work.
I will be forever grateful for the numerous trainings made available to me during my service at the company. These trainings widened my perspective and increased my knowledge about handling customer concerns effectively. I am also glad for having supportive and warm officemates that helped lighten my day-to-day work responsibility. I can say that I wouldn’t be as efficient without the presence of my good-natured colleagues.
In spite of all the good features I visibly recognize in my work environment, I regret to say that I need to resign from my post. I have been offered a supervisory position at the Excellent Garments Inc. which I consider as a grand opportunity. With my discipline and good work ethics, I believe I deserve to be in the said position. I would like my resignation to take effectivity by the end of this month, to comply with the company policy on resignation.
Thank you very much. I wish Prosperity Manufacturing, Inc. continued success.
Sincerely,
Jeffrey L. Connelly
Executive Director
TO: Stephen Baker
DATE: December 15, 2007
SUBJECT: Resignation
FROM: Ian M. Wright
This is to confirm my resignation as Executive Director at The Corporate Marketing Group.
I have been offered the position of Director for Customer Relationship Management Division at Deutsche Bank which I willingly accepted. The position offers me to take the next step in my banking career. I am motivated to see new challenges before me and I am glad to finally be able to grow further and use what I have learned from this institution.
My last day of service in this company will be on January 15, 2008. Rest assured that proper turn over of my responsibilities will be implemented. It is my wish that a competent replacement will be in place to ensure smooth transition during my resignation. For any concerns related to my work in this company, feel free to get in touch with me. I will be gathering my people for a final meeting to appropriately address any queries or operational problems before I leave.
I sincerely thank everyone for the professional respect and camaraderie accorded to me during my stay. I appreciate your honesty and sincerity in helping me properly manage my unit and I will treasure the friendship we have cultivated.
Needless to say, my work experience with ING has been very rewarding. I am looking forward to negotiating with you, in relation to our respective institution’s business concerns, anytime in the future.
I am leaving with the sincere hope that ING will continue to enjoy growth and success.
Sincerely,
Ian M. Wright
Pharmaceutical Sales
457 Nathan Road
Pittsville Hills, NJ 08692
241-455-0303
September 1, 2008
Dr. Rick Stradmore
Pharmaceutical Sales Director
Merck & Company, Inc.
5 Merck Dr
Whitehouse Station, NJ 06673
Dear Rick,
Through this letter I am officially tendering my resignation from Merck & Company, Inc. effective this Monday, September 15, 2008.
I have been blessed to be appointed by my grandfather to take charge and continue the operation of our family business in Missouri. Getting involved in our farm will enable me to practice my skills as a veterinarian. I am more than thrilled to be assured of career growth and financial security as well as to be finally able to contribute to the success of my family’s investment.
My personal and professional experience with Merck had been very impressive. I was able to deliver the best that I can manage primarily because I am sorrounded with talented and amiable colleagues. Likewise, I greatly appreciate the support and recognition I received from you as my supervisor. I know I have learned valuable things from this company that will be useful to my future career as a veterinarian.
I also would like to assure you that every task assigned to me will be properly accomplished before I leave. Advice me on any process that I may miss, or things that I need to turn over. It is my sincere intention that my resignation will not affect the operation of our unit in any negative way.
I thank you for believing in me and for constantly motivating me to give my best performance. I wish you and Merck continued success.
Sincerely,
Henry White
Top Ten Tips for Writing a Letter of Resignation
People resign for all sorts of reasons, but that doesn’t mean you should burn your bridges. Therefore, it’s important to be as professional in departure as you were during employment. Remember, not only is it expensive for employers to find and train a new worker to replace you, but your next employer you get will want to know how you left your previous job. So if you keep these ten tips in mind you should be able to smooth the transition and keep your work history problem free.
Tip #1: Use Proper Presentation
Don’t add insult to injury by dismissing the letter of resignation. Use good stationary (and yes, it is okay to use the company stationary in this case), business format and layout. Handwritten letters on the back of diner placemats simply won’t do.
Tip #2: Give Your Reasons for Leaving
State the reasons why you feel the need to terminate your employment. You don’t need to defend your choices, but you should be prepared to give some sort of explanation.
Tip #3: State Your Value
Describe to your employer the skills you brought to the company and the relationships you developed there. This is not to brag or rub the employer’s face in it, but simply to highlight your contributions so that they can appreciate the benefit the company has received from your work (and what you have gained from the experience).
Tip #4: Offer Your Assistance
Be sure to give plenty of notice and offer to train your replacement to help smooth the transition and minimalize any disruption of work.
Tip #5: Maintain Clarity
Make your points clear and ensure that there are no spelling or grammatical mistakes. This is not the time to dash off a first draft and hope that it will do.
Tip #6: Keep It Simple
Don’t elaborate too much, just get to the point.
Tip #7: Remain Neutral
While emotion may have played a part in your decision to leave it should not make an appearance in the letter of resignation. This is not the place to lay blame or air grievances.
Tip #8: Show Respect
This is a formal and lasting document that will probably be seen by more than just your supervisor so be respectful and professional regardless of any informality (or conflict) that may have existed in the workplace.
Tip #9: Be Grateful
Employment is a privilege and should be treated as such. Make sure to thank your employer for the opportunity.
Tip #10: Don’t Forget the Details
There are always things that must be stated outright such as the exact date of departure, where you can be reached and when you will be available for any exit interviews that they require. Don’t assume that they already know the facts.
If you follow these tips and remind yourself that this letter is as much for your own file as it is for your employer’s then you will always maintain the professionalism that they have come to expect of you.
Resigning with Dignity
When its time to leave a job, whether for a better opportunity or to escape an undesirable situation, let dignity be your friend and exit of choice. While the company you are leaving may not be your future, you are your future. If you want others (and even yourself) to view you as an honorable person, you must choose to be honorable. Don’t worry about past mistakes. We’ve all had our less than glorious moments. Moving forward with dignity will always be a winning formula.
So how do you exit and leave behind a loyal employer who has stood by you through thick and thin? How do you exit from a dreadful employer? First you must take emotion out of the equation. We’re talking about making a living. This calls for logical thought. Whether you’ve had a good or bad experience with your present employer, moving on to serve your career, income goals, or even to accommodate family needs, is perfectly respectable. Once you truly own this concept in your belief system you are already half way there; to resigning with dignity.
Depending on the weight of your current position, standard protocol may dictate a two week notice or a one month advance notice. Be sure to follow protocol when possible.
Your resignation should be in the form of a written notice even if you are on a friendly basis. Proper pays respect. Keep your letter short and to the point. Remember this is a business letter not an emotional cleansing outlet. State your intention to resign and your date of departure. You may want to thank a good employer for the opportunity they have given you and for all that you have learned while working for their company. Keep it brief. Sincerity stands on its own. If the working relationship has been less than positive you can still create a dignified closure. A simple statement expressing your appreciation for giving you an opportunity with their company and the experience you have gained will do the trick.
Dignity feels so good. Enjoy, and good luck with your new job!
The Graceful Resignation
When leaving a job, even a terrible one, it’s important to maintain the best possible relationship with your soon-to-be former employer. A well-written resignation letter can ensure that you’ll be able to use your supervisor as a reference in the future. While these letters rightly tend to be short and unimaginative, the following tips will assist in paving the way to a smooth resignation.
- Resigning from a company using its own letterhead would be bad form. A printed resignation is far better than an e-mailed version, but use plain paper.
- Resignations should be brief and formal. State that you are resigning from your position and give an effective date.
- While it may be appropriate to provide a reason for your departure, in no instance should the letter itself become a list of complaints. This letter may be kept on file for future employment references; therefore, do not make negative statements about your tenure with the company. If there is a possibility of legal action related to your employment with this company, provide as little information on your reasons for leaving as possible.
- Thank the employer for the opportunities and assistance that were provided to you during your tenure. Try to be genuine without gushing.
- If you are willing to do so, offer to assist with the transition to your replacement. Apologize if you are unwilling or unable to do so, or if you are giving your employer less than two weeks’ notice or leaving a fixed-term position earlier than agreed upon. Do your best to offer your employer a reasonable notice in order to train someone to take over your duties, especially if you have accrued a lot of knowledge that is not understood by anyone else in the company.
- Include any requests related to your departure, such as where to forward your last paycheck.
- Wish the employer well for the future.
That’s it! The best resignation letters are short and to the point. Be sure to make a copy of the letter for your records, and be prepared to be terminated immediately upon resignation, regardless of the notice you have offered.
Resignation Letter (No 2 weeks Notice)
Month Date Year
Mr. XYZ
Human Resource Manager
XYZ Company
Street Address
City, State Zip Code
Dear Mr. ________:
I am writing this letter to inform you that I will be resigning from my job position effective Monday a week from now, which will be Month, Date, Year.
Everything just happened so quickly, as one of my friends is opening up a new company, offered me a key position with all the benefits and growth opportunities, which I could not refuse.
I had an excellent time working at (name of the company), which has provided me to excel in various areas throughout my stay. I am really thankful to all of my colleagues, who provided tremendous help and support. I have gathered nothing but wonderful memories from this organization and I pray that it will continue to grow on a consistent basis as it has over the years.
Since I am leaving on such a short notice, it will be an honor for me if I am given the opportunity to train the new team member. I would appreciate if you can call me and let me know about that, so I am able to adjust my routines accordingly.
As a last word, my best wishes to all and I will pray that this company continues to grow as it has always been.
Sincerely,
(Your name)
(Designation)
How to Resign From Your Job
There are some days at any job that are simply the worst. Sometimes these days are few and far between, and can be dealt with and forgotten about, but sometimes these bad days turn into weeks and months, and suddenly you find yourself in a bad job situation. Being trapped in an unhappy work situation can be one of the most unpleasant situations of your life because you spend the majority of your time there. You can suffer severe physical, mental, and emotional symptoms from staying in a bad job, and if things are really that bad, the most healthy thing for you do to is get out. The first step to resigning from your job is knowing when it’s time to go. A surprising amount of people hang on to a bad job for the same reasons that they hang on to bad personal relationships, because they’re sacred of the unknown. Sometimes it’s time to get over those fears, and move on.
Once you know that you’re ready to leave, you need a backup plan. You need to start searching for your next job, so you can leave knowing that you’re looking after your own security. Searching for a job while being employed full time can be tough. It’s hard to find the time to search for jobs, and it can be even more difficult to schedule interviews. If you have any vacation time saved up, you can take the opportunity to use some of those for your job search if necessary. Keep your personal happiness a priority in this situation.
If you’ve managed to finagle interviews and set yourself up with a new job prospect, then congratulations! You’ve shown intelligence and courage by understanding that you were in a bad situation, and then having the ability to take action to change that situation. You are ultimately the master of your own circumstances. But there are few things left to do, like resign. Sometimes you’ve formed some really meaningful relationships with coworkers, or even your boss, so it’s going to be hard to tell them your leaving, but it is necessary, and you can still keep in touch.
Before you tell anyone you’re going to resign, make sure you have a well crafted and respectfully written resignation letter. Keep all feelings of resentment and bitterness out of this letter. Don’t accuse anyone of anything, even if there were some shady deals going down. It is a best practice to always present yourself as a professional in all matters of business, no matter how shoddily anyone else might be treating you. You will retain your own dignity and sense of honor, as well as avoiding burning any bridges, you may never know when you might need a recommendation or networking benefits from this source. All this will be behind you soon, so this is no time to be bitter.
After you present your resignation letter, sometimes you will be escorted out of the office immediately with your belongings, so be prepared to leave. If this doesn’t happen, then act professionally and cordially and stay for the remainder of time you specified in your resignation letter. Keep this in mind when crafting your letter so you don’t make promises you won’t keep.
Finally, whether you are escorted out, or you stay another two days, two weeks, or a month, continue to act professionally and do your job to the best of your abilities. It is very easy to get lazy, or impolite during these times, but it is essential to your future success that you keep your composure, present high quality work, and maintain as good relationships as possible during this precarious time. This may test your character, but it will all soon be over, and you will be better for conducting yourself with control, wisdom, and grace throughout the entire process.
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Resignation Letter (Familiy Matters)
Resignation Letter
Month Date Year
Mr. XYZ
Human Resource Manager
XYZ Company
Street Address
City, State Zip Code
Dear Mr. ________:
It is to bring in your kind knowledge that I am resigning from my position as (your designation) with (name of the company). My last day at work would be (month, date, year).
It really saddens me to leave this company, which has always been the seat of my learning. All my colleagues have been a source of real motivation and encouragement throughout my stay. I had to take this decision because of some family matters that are of an urgent nature. If I will delay this matter, it would not allow me to focus at work, which is unfair to all.
In the end, I would want to thank all my colleagues and especially the company, which has provided me with such excellent opportunities. I will always be in touch with you all.
Sincerely,
(Your name)
(Designation)
Sample Letter of Resignation (Medical Leave)
Sample Letter of Resignation
September 2, 2008
Dear Mr. / Ms. Smith,
It is with deep regret that I am writing this letter to notify you of my immediate resignation from the position of JOB TITLE with COMPANY NAME. This decision was made due to personal medical issues that have recently surfaced. Unfortunately the nature of my condition renders it necessary that I stop working effective today. I am aware of the inconveniences this will cause for you, and I can only offer you my most sincere apology.
Please know that this decision is medically necessary, and I have no other reason or desire to leave my job. My time working with you for COMPANY NAME has been an enjoyable experience. I cannot project how long I will have to undergo treatment, except that my recovery will exceed the acceptable time frame for me to request a medical leave, otherwise I would do so. I understand my abrupt departure may leave you with some questions about the current state of what I am working on, so plese feel free to e-maill me if there is something you think I can help you with. In the meantime, I will type up any notes I can think of and send them to you via e-mail.
I know that there may not be any positions open with COMPANY NAME that fit my qualifications when I have fully recovered. If that may be, I ask that you might provide me with a letter of recommendation to send out along with my resume. We can discuss it further when the time comes.
I truly want to thank you especially for being such a fair and honest employer, and for everything you have taught me in our time working together. As I said before, I resorted to this as a last measure, and if not for my health situation I would not be writing this letter. This has been a difficult time for me, but I know that I must take care of my health, that is what is most important right now. I hope that you understand why I am not able to give any notice at all, it is only because the situation is that dire.
Once again, I appreciate all you and COMPANY NAME have done for me, and honestly hope that we may have the opportunity to work together again one day in the future.
Sincerely,
JOHN DOE
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Letters of Resignation (New Position)
Mary Smith
1245 AnyPlace St
Anywhere, AR 99999
09/02/2008
Don Smith
Supervisor of HR
Acme Resources
1246 AnyPlace St
Anywhere, AR 99999
Dear Mr. Smith,
It is after much thought and consideration, I write to inform you of my decision to resign as Lead Technical Supervisor with Acme Resources. . My last day will be September 28, 2008. I have accepted another position with greater responsibilities with a different company.
This was a very difficult decision to make, as I have enjoyed working for Acme Resources over the past 2 years. I would like to thank my immediate manager and my team for all their hard work and support while working for Acme Resources. It was an honor to have worked with everyone, while also learning a great deal about project management. I am grateful for all the skills that I have obtained while working at Acme Resources and hope to utilize these skills in my future career.
I am giving two weeks notice in order to complete any outstanding tasks assign to me, as well as to allow adequate time to transition any additional work load as needed. I have thoroughly enjoyed working with Acme Resources and appreciate the opportunities the company has given me.
Please let me know if there is anything that I can do to help make this transition as easy as possible. I wish you and my Acme Resources family the very best.
Sincerely,
Signature
cc: etc.
How to Write a Letter of Resignation
Our grandparents often expected to retire with a solid 40 years of commitment to their employer. Contemporary workers are more dedicated to the best way to achieve his/her own goals, than concerned with company loyalty. This new outlook is more beneficial to the individual and less so to the companies they work for. According to statistics generated by the United States Department of Labor, the average person between the ages of 18 and 38 will change jobs 10 times before they finally retire; (although, the general consensus is that number is more like 3.) Either way, odds are you won’t always be at your present position; however, viewing each job as its own entity, having no bearing on what comes before or after, is not advisable. Every occupation should be regarded as a stepping stone for what comes next; therefore, the manner in which you detach from your current position is vital to your level of future employability. Much of this value depends on how you go about your resignation. Your behavior and, more importantly, your letter of resignation itself must be deployed with attention to detail. The following are some things to consider as you write your letter of resignation.
First, you must make certain that you are absolutely sure you want to leave your job. If a sudden change has taken place or emotions are involved, it might be best to wait until things calm down in order to have the most lucid perspective. You also may want to have another job lined up. Unemployment is stressful in and of itself, so hopefully you have a plan in place to carry on with paying bills and other responsibilities. Once you have made the decision to move on, it is time to draft a letter of resignation to your immediate supervisor.
Before you write a word you should go over your employee handbook and make sure you understand your company’s exit policy. Knowing how much notice is required will help you compose your resignation. If no policy exists, the standard amount of time is two weeks; however, you should be prepared to be released immediately. Immediate dismissal is rare but it has been known to happen. A letter of resignation should be clear and brief. Saying too little may be misleading. Your employer may not even understand that you are trying to resign at all. Saying too much can lead to all sorts of problems including hurt feelings, uncomfortable inquiries, and even an argument. You are not required to give a reason for your decision and it is advisable not to. Your letter should include a clear statement of resignation along with your last date of employment. For example, “I offer my resignation effective (date of your last day.)”
Finally, it is always good policy to show appreciation to your supervisor and to the company itself. A short “thank you,” and an expression of how much you enjoyed being there will do the trick.
Finally, make sure to make three copies. One copy is for your supervisor, one is for Human Resources and the final is for your own files.
When your letter is finished, and before you tell any of your coworkers, you should schedule an appointment with your boss to hand him/her the letter in person. You may be questioned about your reasons; but, you do not have to give up any new information. Be polite and reasonable. Do not lay blame, or insult anyone. Be as positive as possible and, of course, say thank you. Remember, the best exit strategy is one that burns no bridges.