How to Write a Letter of Resignation
Our grandparents often expected to retire with a solid 40 years of commitment to their employer. Contemporary workers are more dedicated to the best way to achieve his/her own goals, than concerned with company loyalty. This new outlook is more beneficial to the individual and less so to the companies they work for. According to statistics generated by the United States Department of Labor, the average person between the ages of 18 and 38 will change jobs 10 times before they finally retire; (although, the general consensus is that number is more like 3.) Either way, odds are you won’t always be at your present position; however, viewing each job as its own entity, having no bearing on what comes before or after, is not advisable. Every occupation should be regarded as a stepping stone for what comes next; therefore, the manner in which you detach from your current position is vital to your level of future employability. Much of this value depends on how you go about your resignation. Your behavior and, more importantly, your letter of resignation itself must be deployed with attention to detail. The following are some things to consider as you write your letter of resignation.
First, you must make certain that you are absolutely sure you want to leave your job. If a sudden change has taken place or emotions are involved, it might be best to wait until things calm down in order to have the most lucid perspective. You also may want to have another job lined up. Unemployment is stressful in and of itself, so hopefully you have a plan in place to carry on with paying bills and other responsibilities. Once you have made the decision to move on, it is time to draft a letter of resignation to your immediate supervisor.
Before you write a word you should go over your employee handbook and make sure you understand your company’s exit policy. Knowing how much notice is required will help you compose your resignation. If no policy exists, the standard amount of time is two weeks; however, you should be prepared to be released immediately. Immediate dismissal is rare but it has been known to happen. A letter of resignation should be clear and brief. Saying too little may be misleading. Your employer may not even understand that you are trying to resign at all. Saying too much can lead to all sorts of problems including hurt feelings, uncomfortable inquiries, and even an argument. You are not required to give a reason for your decision and it is advisable not to. Your letter should include a clear statement of resignation along with your last date of employment. For example, “I offer my resignation effective (date of your last day.)”
Finally, it is always good policy to show appreciation to your supervisor and to the company itself. A short “thank you,” and an expression of how much you enjoyed being there will do the trick.
Finally, make sure to make three copies. One copy is for your supervisor, one is for Human Resources and the final is for your own files.
When your letter is finished, and before you tell any of your coworkers, you should schedule an appointment with your boss to hand him/her the letter in person. You may be questioned about your reasons; but, you do not have to give up any new information. Be polite and reasonable. Do not lay blame, or insult anyone. Be as positive as possible and, of course, say thank you. Remember, the best exit strategy is one that burns no bridges.