Free Sample of Letter of Resignation
Resumes are hard to write but it is even harder to create a letter of resignation. In this type of letter, one should always consider the balance between the personal and professional tone.
Quit your Job with Poise Using the Letter of Resignation
There are a lot of reasons why an employee submits his notice of resignation. This becomes the official letter that telling his intent to leave his current job. At the same time, it would also establish when will be the last day of his work, what benefits he would get, and for the sake of your insurance at the same time.
Your resignation in black and white becomes vital especially if there is a tension between you and your employer. There are some employers who make it hard for their employees to leave their jobs. It is possible that your boss would deny that you gave an official notice about you leaving the company. Therefore, it is advisable that you give your resignation letter not only to your boss but also to the human resources department as well.
Leave a positive feeling to your employer before leaving
See to it that the management will be left with a positive feeling although they would have to lose an employee like you for whatever reason.
And even if you think that there will be no problems with your resignation, it would still be professional on your part to create a formal resignation letter to your employer. Below are a couple of tips that would help you create that respectful and professional letter of resignation.
- The tone of your letter should be positive and serious at the same time. Do not forget to mention the positive experiences that you had with the company.
- Never say negative things about the company. You might come back again if things Read more…
Sample Job Resignation Letter
When circumstances dictate that you need to resign from your job, it is customary to provide your employer with a letter of resignation. This may be only a courtesy, however, it always is helpful to leave a job on as good terms as possible. You never know when you will need a reference from this employer. Even if you are leaving on unpleasant terms, you can craft a decent and polite letter of resignation.
There are several letter forms you can choose from for this purpose. There is the formal statement, and the informal statement. You can include two weeks notice, or not. You can offer the employer options, such as your willingness to train a replacement, or to stay a little longer if needed. You may want to give a reason for your departure, or not. You can express regret or not. Be sure to include contact information.
Briefly, the sample job resignation letter looks like the following:
———————————————————————————————
Date: (insert current date)
Dear (Mr., Mrs., Ms.)(Name or Official Title):
Please accept my resignation effective (date). I have enjoyed my stay at (company name), but I have accepted a position with another company that will offer me better (opportunity)(use of my skills)(hours, and pay).
Please let me know if there is any way I can help the company (train a new person for my job)(make this transition easier). Thank you again for the opportunity to work with (company name).
If there are any questions, or you need to contact me, please (mail)(email)(phone) me at the following (address)(email)(phone).
Sincerely,
(Your name, contact info)
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If you do not want to be specific about your reason for leaving that is fine. You can just say (I must terminate my employment with (company name)). It may be helpful to your employer if you do explain your reasons, especially if there is a job related problem, such as interpersonal problems with other employees or a manager. Knowing why you are leaving may help them with hiring the replacement, or adjusting the job conditions for future employees.
Most people leave for a number of reasons, including finding a better job or pay, moving away, better use of their skills, chance for advancement, or an illness or disability. In the case of the latter, your employer probably already is aware that you may be leaving for medical reasons.
Include contact information so they can send you your W-2 forms at the end of the year for taxes, and if there are any questions they may need answered after you move on. It always helps to leave on a high note, a positive, rather than a negative. You may need a referral later from this employer.
Resignation Letter Sample – Moving
December 5, 2008
Supervisor’s Name
Designation
Company Name
Company Address
Dear Mr./ Ms. <insert surname here>,
I am writing to tender my resignation as <insert position here> at your department, effective <insert date here>. I will be relocating to <insert place here> to pursue a new venture.
After thorough deliberation of the matter, this was not an easy choice to make, but I think
it’s time to move on. While I understand from my contract of employment that I am required to file two weeks notice, I would appreciate it if I could leave the soonest possible time, especially if you have found a replacement. I am willing to be of help with the turnover of my duties and responsibilities before leaving, and will assure you that I will accomplish all the necessary tasks assigned to me.
I would like to thank you for the prospects the company has offered to me during my tenure with the company. The work experience I gained from this company also molded me and will greatly help in my future endeavors. I have grown in many ways through this company and will always treasure the opportunities you have shared with me.
Lastly, I would like to express my sincerest gratitude to your prestigious company, as well as my many friends and colleagues in the firm. If there are queries regarding my work history in the future, please feel free to contact me. I wish the company success in the years to come.
Best Wishes,
<insert your name and your handwritten signature here>
Sample Resignation Letter (Early Resignation)
First Last Name
Address
City, State, Zip Code
Phone Number
Email Address
Date
Employer Contact Information
Name
Title
Organization
Address
City, State, Zip Code
Salutation
Dear Mr./Ms. Last Name,
Good day!
Please accept this as a formal notice of my resignation from the post, effective today, December 5, 2008. This decision was not easy and took a lot of careful consideration.
I realize that my contract of employment requires me to work up to thirty days from the point of resignation. However, I’d be grateful to be released earlier and will as assume that this is acceptable unless you inform me to the contrary.
I am resigning because of personal reasons and the enthusiasm to try another field of work. Please understand that the other job I have accepted is in harmony with my career goals. While I believe that I am moving for good reasons, I am sorry to leave, and I thank you for your support during my time with the company, which I have found enjoyable and fulfilling.
Please be assured that I will do all I can to help you in handing over my responsibilities before leaving. I would also like to thank you for making me part of your team. I also understand that official company documents like my clearance and certificate of employment would take time to be settled, so I am more than willing to set a separate appointment for this.
I wish you good luck in your future endeavors.
Respectfully yours,
Your name and handwritten signature
Resignation letter due to Illness/Medical reasons
The Date
Employer’s Name
Name of Company
The address of the company
Dear Mr. or Ms. or employer’s name
I regret to inform you that due to my poor health that I am resigning from my job (job title goes here) and will no longer be able to continue to perform my duties at (Company Name.)
I am uncertain if you are aware that I have been ill for quite awhile. I have been advised by my doctor that I am no longer well enough to continue working, so after careful consideration I reached the decision that my resignation is the best conclusion for myself and for the company and will be effective (number of weeks here).
During this time I will make myself available to provide my assistance to any new personnel, and I will do everything that I can to make this transition go as smoothly as possible.
Enclosed is a letter from my doctor explaining my medical condition.
My time with (company name here) has been pleasant, and I thank you for hiring me for (name of job position here). I am deeply sorry for leaving the company under these circumstances.
I wish you much success with the company.
Sincerely,
Your name here (typed)
Your signature here
Resignation Letter Due To Illness
Resignation Letter: Add personal info inside ()
Dear (employer name),
I, (Your name here), am writing to inform you of my intention to resign my position of employment as (your job title) at (company name). I feel it is my responsibility to give you (number of weeks) weeks’ notice and therefore, my last day will be (XXX)day the (XX) of 2008.
As you may or may not know, I have been ill for some time. Due to my illness, I feel that I can not fulfill my job requirements satisfaction and can therefor no longer work for (company name).
This conclusion has taken a lot of thought and consideration, but is the best conclusion for the company and myself. Please rest assured that I want to make this transition as easy as possible and will assist in the training of new personnel if needed. I feel it is my responsibility to help in any way possible to make this transfer go smoothly for (name of company).
Thank you for making my employment at (name of company) an enjoyable experience and I regret that I have to leave on such circumstances. I wish you the best and success in the coming years.
Sincerely,
Your name here (typed)
Your signature here
Medical/Personal Reasons
RESIGNATION
September 15, 2008
Gary Smith
General Manager
Wells Fargo Bank
888 Remington Drive
Madison, NC 27122
Dear Sir:
I hereby tender my resignation from Wells Fargo Bank effective September 30, 2008.
I find working for the bank as an Investment Consultant extremely challenging and fulfilling. I had the privilege of meeting the bank’s most important clients and the prestige of managing high-end portfolios. I consider my work as the height of my banking career.
However, I decide to shift gears at this stage of my life to be able to spend much valued time with my child. As you may not be aware of, my daughter requires special medical attention and care. She is epileptic and only a mother like me can assure that she is being properly monitored. With this situation, there is not a slightest feeling of regret that I need to resign. I am going to do what I am supposed to do as a responsible parent. Career wise though, I will look for options that will allow me to continue growing in the confines of our home. I might search for a home-based income generating opportunity. I am nevertheless blessed to have a husband willing to support me during this time of crisis.
Thank you so much for everything. I deeply appreciate the respect and guidance I received from you as my supervisor. I guarantee proper turn over of my responsibilities for a smooth transition. As per policy, I am also submitting all properties of the bank in my possession.
Sincerely yours,
Michelle Stansfield
Going Back to School
September 15, 2008
Adrianne Michaels
368 Wincheser Avenue
Mogan, UT 84050
(801) 876-6340
Todd Stanton, President
Lexington Arms Company, Inc.
724 Shamrock St.
East Alton, IL 62242
Dear Mr. Stanton:
It is with deep regret that I need to tender my resignation effective September 30, 2008. I have tremendously enjoyed my stint as a firearms salesman at your good company, Lexington Arms. I am also grateful that I was allowed to take this position even if I lack the academic requirement of being a college graduate. Being exposed to the business and the clients, I became aware of the need to further my craft through education. I intend to go back to school and get a diploma. I am now informed that doing this will help me diversify career options and will allow me career advancement. Without this exposure, I will never realize the value of good education, and for this I am forever grateful to you.
Thank you for trusting in me and for continuously motivating me in my endeavors. I have learned the importance of discipline and hard work through your example. I believe that the company’s productivity will not be affected at all with my resignation because you have the best people serving your clients.
Before I leave, allow me to take pride in what I have accomplished for Lexington Arms. I was able to increase the sales to 30% in the very first month that I started. I also shared valuable inputs and suggestions for better business operation. I hope that in the near future, I can reapply as a better employee with a diploma.
Again, thank you very much and more power to Lexington Arms!
Sincerely,
Adrianne Michaels
New Position
September 15, 2008
Jeffrey L. Connelly
6758 Maser Drive
Fieldview, VA 00087
(206) 456-5440
John H. Freeman, President
Prosperity Manufacturing, Inc.
986 Brixton Road
Rudesville, VA 00976
Dear Mr. Freeman:
Working at Prosperity Manufacturing has been a rewarding experience for me, personally and career wise. I was able to recognize my strengths as a professional and my weaknesses as a human being. I am truly grateful that I was given the chance to be exposed to different kinds of people and that I was able to gain proper customer relationship skills through my work.
I will be forever grateful for the numerous trainings made available to me during my service at the company. These trainings widened my perspective and increased my knowledge about handling customer concerns effectively. I am also glad for having supportive and warm officemates that helped lighten my day-to-day work responsibility. I can say that I wouldn’t be as efficient without the presence of my good-natured colleagues.
In spite of all the good features I visibly recognize in my work environment, I regret to say that I need to resign from my post. I have been offered a supervisory position at the Excellent Garments Inc. which I consider as a grand opportunity. With my discipline and good work ethics, I believe I deserve to be in the said position. I would like my resignation to take effectivity by the end of this month, to comply with the company policy on resignation.
Thank you very much. I wish Prosperity Manufacturing, Inc. continued success.
Sincerely,
Jeffrey L. Connelly
Executive Director
TO: Stephen Baker
DATE: December 15, 2007
SUBJECT: Resignation
FROM: Ian M. Wright
This is to confirm my resignation as Executive Director at The Corporate Marketing Group.
I have been offered the position of Director for Customer Relationship Management Division at Deutsche Bank which I willingly accepted. The position offers me to take the next step in my banking career. I am motivated to see new challenges before me and I am glad to finally be able to grow further and use what I have learned from this institution.
My last day of service in this company will be on January 15, 2008. Rest assured that proper turn over of my responsibilities will be implemented. It is my wish that a competent replacement will be in place to ensure smooth transition during my resignation. For any concerns related to my work in this company, feel free to get in touch with me. I will be gathering my people for a final meeting to appropriately address any queries or operational problems before I leave.
I sincerely thank everyone for the professional respect and camaraderie accorded to me during my stay. I appreciate your honesty and sincerity in helping me properly manage my unit and I will treasure the friendship we have cultivated.
Needless to say, my work experience with ING has been very rewarding. I am looking forward to negotiating with you, in relation to our respective institution’s business concerns, anytime in the future.
I am leaving with the sincere hope that ING will continue to enjoy growth and success.
Sincerely,
Ian M. Wright
Pharmaceutical Sales
457 Nathan Road
Pittsville Hills, NJ 08692
241-455-0303
September 1, 2008
Dr. Rick Stradmore
Pharmaceutical Sales Director
Merck & Company, Inc.
5 Merck Dr
Whitehouse Station, NJ 06673
Dear Rick,
Through this letter I am officially tendering my resignation from Merck & Company, Inc. effective this Monday, September 15, 2008.
I have been blessed to be appointed by my grandfather to take charge and continue the operation of our family business in Missouri. Getting involved in our farm will enable me to practice my skills as a veterinarian. I am more than thrilled to be assured of career growth and financial security as well as to be finally able to contribute to the success of my family’s investment.
My personal and professional experience with Merck had been very impressive. I was able to deliver the best that I can manage primarily because I am sorrounded with talented and amiable colleagues. Likewise, I greatly appreciate the support and recognition I received from you as my supervisor. I know I have learned valuable things from this company that will be useful to my future career as a veterinarian.
I also would like to assure you that every task assigned to me will be properly accomplished before I leave. Advice me on any process that I may miss, or things that I need to turn over. It is my sincere intention that my resignation will not affect the operation of our unit in any negative way.
I thank you for believing in me and for constantly motivating me to give my best performance. I wish you and Merck continued success.
Sincerely,
Henry White
Resignation: Due To Illness
Dear ________
It is with deep regret that I must submit this letter to you. As you may know, I have enjoyed working with this company for ____ years now and would love to be able to continue to do so.
However, due to illness, I find that I must tender my resignation, effective _________. Hopefully, this date will allow you ample time to find a suitable replacement for me. If it were feasible to continue in your employ, I would certainly choose that route, but this is not a possibility with my current health situation.
I have come to think of my co-workers here as part of my family and will certainly miss each one of you. Working with such fine people has added much to my life, and I will always fondly remember the time I spent here. I feel that I have learned much from this job, not only in technical skills, but in dealing with others.
Hopefully, when my recovery is complete, I will be able to again re-enter the job market, and would appreciate any consideration you might give me with respect to employment with your company at that time.
Thank you for your confidence in me. I hope I was able to contribute to the success of the company. I will truly miss you all as well as my work but will try to stay in touch as much as possible. I’m confident your business will continue to thrive and enjoy much success and prosperity in the days ahead.
Sincerely,
Your Name